NGO partners

What it is

The NGO directory is your company's list of partners. For each NGO you record its details, contact person, areas of work and verification status, and then its registrations: Registrar of Associations number, Business Registration Number (BRN), NSIF registration and MRA charitable institution approval, each with its number, validity date where it has one, and a copy of the certificate.

None of these is legally required before a company funds an NGO from its CSR fund, so CorpHands does not block payments for missing registrations. Checking them still protects your company: CorpHands alerts you before an NSIF registration or MRA approval expires, and a funding request can only be approved for an NGO you have marked verified. CorpHands helps you keep records; it does not check registrations with the Registrar, the NSIF or the MRA for you and is not legal advice.

What you can use it for

• Record each NGO's Registrar of Associations number, BRN, NSIF registration and MRA charitable institution approval.
• See which registrations have expired or expire soon, and email the list to the CSR admins.
• Store the agreement, audited accounts and other documents, each with its own expiry date.
• Choose the NGO on a CSR programme, for the CSR fund statement and the Mauritius report pack.
• See the activities and recorded spending for each NGO on one page.
• Invite NGO staff to the partner portal to confirm attendance, upload photo proof and sign off activities.

How to do it

Add an NGO

1. Open NGO partnersGo to CSR workspace → NGO partners and click + Add NGO.
2. Enter the detailsFill in the NGO's name, contact person, email and phone, and tick the Areas of work. Click Save.
3. Set the verificationLeave it as Pending verification for now. Mark it Verified only after checking the registration certificate and the latest audited accounts. Use Government body for government entities.

Record its registrations

1. Open the Registrations cardAfter saving, the NGO's page opens. The Registrations card lists the Registrar of Associations number, BRN, NSIF registration and MRA charitable institution approval.
2. Add each registrationClick + Add, enter the number, the Valid until date where it applies, and upload the certificate.
3. Confirm the originalTick I've checked the original certificate once you have seen it. The card then shows the date it was checked.

Invite NGO staff to the partner portal

1. Find the panelOn the NGO's page, scroll to Partner portal users.
2. Add the personEnter their Name and Email and click Add and invite. They receive a sign-in link by email; there is no password.
3. Manage accessUse Resend link or Deactivate when staff change.

Tips and good practice

• When the list shows an alert, click Email me the list to send the expiring and expired registrations to all CSR admins.
• Ask each NGO for its latest audited accounts once a year, and keep them with its documents.
• NGOs created from a funding request start as Pending verification. Check their registrations before approving money.
• The NSIF funds NGOs from the CSR money remitted to the MRA. An NSIF registration tells you an NGO is known to the NSIF; it is not a condition for your own CSR programmes.
• On Starter, the directory holds up to 10 NGOs, including those added from requests. Business and Enterprise have no limit.

Questions