Charity partners

What it is

The charity directory is your company's list of partners: charities, community groups and social enterprises. For each one you record its details, contact person, areas of work and verification status, and then its registrations: the Registered Charity Number (RCN) on the Charities Regulator's public register (8 digits, starting with 20), its Revenue CHY number with the date its authorisation runs to, and its CRO number if it is a company.

The CHY number matters for tax. Revenue authorises eligible charities for the Charitable Donation Scheme, for up to five years at a time. On the Giving and reporting page, a charity's cash donations count as deductible only when it has a CHY number in force on the payment date and received at least €250 from you in the period. The RCN and the CHY number are different numbers; record both. Nothing is required and nothing is blocked, but a sponsorship request can only be approved for an organisation you have marked verified. CorpHands helps you keep records; it does not check the registers for you and is not legal or tax advice.

What you can use it for

• Record each charity's Registered Charity Number (Charities Regulator), Revenue CHY number with the date its authorisation runs to, and CRO number.
• See each registration's status on the charity's page, including a CHY authorisation that has expired or expires within 60 days.
• Store the grant agreement, latest accounts and other documents, each with its own expiry date.
• Choose the charity on an activity or donation, so the payment counts on the Giving and reporting page and in the Ireland report pack.
• See the activities and recorded donations for each charity on one page.
• Invite charity staff to the partner portal to confirm attendance, upload photo proof and sign off activities.

How to do it

Add a charity

1. Open CharitiesGo to CSR workspace → Charities and click + Add charity.
2. Enter the detailsFill in the charity's name, contact person, email and phone, and tick the Areas of work. Click Save.
3. Set the verificationLeave it as Pending verification for now. Mark it Verified only after checking the charity on the public register (name, number and status) and its latest accounts. Use Government body for public bodies.

Record its registrations

1. Open the Registrations cardAfter saving, the charity's page opens. The Registrations card lists the Registered Charity Number (Charities Regulator), the Revenue CHY number and the CRO company number.
2. Add each registrationClick + Add and enter the number. CorpHands checks the format, for example 8 digits starting with 20 for the RCN. For the CHY number, add the date the authorisation runs to.
3. Confirm itTick the box once you have checked the number against the register or Revenue's list. The card then shows the date it was checked.

Invite charity staff to the partner portal

1. Find the panelOn the charity's page, scroll to Partner portal users.
2. Add the personEnter their Name and Email and click Add and invite. They receive a sign-in link by email; there is no password.
3. Manage accessUse Resend link or Deactivate when staff change.

Tips and good practice

• Before year end, open each charity you gave to and check its CHY authorisation dates on its page; the Giving and reporting page lists donations paid while a CHY number was not in force.
• Check each charity's entry on the Charities Regulator's register and its latest accounts once a year.
• Charities created from a sponsorship request start as Pending verification. Check them before approving money.
• Add the CHY number, and the date its authorisation runs to, before the year end, so cash donations to the charity can count as deductible.
• On Starter, the directory holds up to 10 charities, including those added from requests. Business and Enterprise have no limit.

Questions