CSR budget

What it is

The Budget page shows one year at a time. You split the year into programmes, such as Education and skills, Health, nutrition and sanitation, or Environment, and give each a budget. Each programme is a CSR project with its Schedule VII item. «CorpHands» then adds up every donation recorded against each programme and shows what is committed, what is paid and what is left.

Spending comes only from your donation register, which is backed by NGO receipts. Money goes directly from your company to registered NGOs; «CorpHands» only records it. Because request scoring looks at budget left, an up-to-date budget also makes your request scores more accurate.

Groups that work in several countries can give each programme a Country, and on Enterprise with brands, a Brand. The Budget page then adds By country and By brand summaries of budget against committed and paid spend, and you can filter the page and the export to one country or brand.

What you can use it for

• Set this year's total CSR budget as a set of programmes.
• Watch each programme's bar turn amber above 95% used and red above 100%.
• Plan next year by switching to it with the year tabs and adding programmes early.
• Show management four headline numbers: Total budget, Committed and paid, Paid and Remaining.
• Give requests a better budget score by keeping programme names close to your focus areas.
• Compare budget and spend by country or by brand across a group of companies.

How to do it

Set up programmes

1. Open the yearGo to CSR workspace → Budget and pick the year with the year tabs at the top.
2. Add a programmeClick + Add programme, enter the Name and the Budget, then click Add.
3. Adjust laterClick Edit on a programme row to change its name or budget, or delete it.

Track spending against the budget

1. Record donationsApproved requests appear automatically as committed donations. Add other donations under + Record a donation.
2. Mark paymentsWhen the NGO's receipt arrives, click Mark paid on the donation and add the receipt.
3. Read the tableEach programme shows Budget, Committed, Paid, a progress bar and what is left.

Tips and good practice

• Give each programme a country, and a brand if you use brands, so the By country and By brand summaries add up correctly.
• You can't delete a programme that has donations. Move or delete those donations first.
• Name programmes with clear words such as Food, Education, Environment, Health or Care. «CorpHands» uses the name to match new requests to a programme for scoring.
• Amounts are in your company's currency, set by its country in Settings.
• Click CSR details next to a programme to add its Schedule VII item, the amount allocated, whether it is an ongoing project, the implementing agency, state and district, and beneficiaries. The CSR compliance page uses these details.

Questions