Photo library

What it is

Photos are the most shared part of any CSR programme, and the riskiest. The photo library stores your activity photos and gives each one a consent status: Approved for public use, Internal use only, Consent missing or Consent requested.

When you mark that a photo shows beneficiaries, the people a charity supports, it stays blurred and internal until you record consent. Rules on publishing images of beneficiaries vary in the GCC (in Kuwait, the charity law restricts it), so the library is built to make you stop and check. It helps you keep records; it is not legal advice.

Employees can also add photos from the page of an activity they took part in, and charity partners can add photo proof in the partner portal. These arrive under Waiting for review. Nothing joins the library until an owner or admin approves it with a consent status; rejected photos are deleted.

What you can use it for

• Upload up to 20 photos at a time and link them to an activity.
• Flag photos that show beneficiaries, so they are blurred until consent is recorded.
• Email the activity's charity to ask for consent with one click.
• Filter by consent status before choosing photos for a report, social post or announcement.
• See where and when a photo was taken (from its own data) and whether that matches the activity.
• Review photos sent by employees and charity partners before they are used.

How to do it

Upload photos

1. Open the libraryGo to CSR workspace → Photos and click + Upload photos.
2. Choose filesUnder Photos, select PNG, JPG or WebP files (up to 10 MB each).
3. Add detailsEnter a Caption (English) and Caption (Arabic), choose the Activity, and tick Shows beneficiaries (people the charity supports) if it applies. Click Upload.

Get and record consent

1. Request consentOn a beneficiary photo with Consent missing, click Request consent. If the activity's charity has a contact email, it receives a bilingual request. If not, contact the charity yourself.
2. Record the answerOpen Details and consent. Write the Consent record: who gave consent, when and how.
3. Set the statusChoose Approved for public use (or Internal use only) under Consent status and click Save.

Review photos from employees and partners

1. Open the queueOn CSR workspace → Photos, find Waiting for review. Each photo shows who sent it and their answer about beneficiaries.
2. ApproveChoose the consent status and, for photos of beneficiaries, a note on how consent was recorded. Select Approve.
3. Or rejectSelect Reject and delete for photos you won't use.

Tips and good practice

• A beneficiary photo can't be set to public until the consent record is filled in.
• Photos without beneficiaries start as Internal use only. Change them to public when you are ready to share.
• Add “Photo consent” to the activity's logistics checklist, so consent forms are collected on the day.
• Use the status filters at the top of the library before you pick photos for your ESG report.

Questions