What it is
The donation register is the list of every donation your company makes to a charity in a year: the date, charity, programme, purpose, amount, cash or in-kind, status and receipt. It sits on the Budget page and feeds the programme totals, each charity's page and your reports.
«CorpHands» never handles money. Each record documents a payment your company made directly to a licensed charity, backed by the charity's official receipt. A donation cannot be marked paid without a receipt number or file, so every paid amount can be traced.
What you can use it for
- Record cash grants and in-kind support, such as food baskets, equipment or services, at their value.
- See approved sponsorship requests arrive as committed donations, linked back to the request.
- Attach the charity's receipt when payment is made.
- Filter by status, type, programme or charity, and export to CSV for finance or auditors.
- See the total recorded donations on each charity's page.
How to do it
Record a donation
- Open the registerGo to CSR workspace → Budget and scroll to Donation register.
- Add the recordClick + Record a donation. Enter the Date, Charity, Budget programme, Purpose, Amount (QAR) and Type of support (Cash or In-kind).
- Set the statusChoose Committed or Paid. For Paid, enter the Receipt number or upload the Receipt file. Click Save.
Mark a committed donation as paid
- Find itUse the filters, or look for the Committed status.
- Add the receiptClick Mark paid, then enter the Receipt number and/or choose the Receipt file.
- ConfirmClick Confirm payment. The amount moves from committed to paid in the programme totals.
Export for finance
- FilterChoose the year and any filters, then click Filter.
- ExportClick Export CSV.
Tips and good practice
- Ask the charity for an official receipt for every payment, including in-kind gifts, and attach it here.
- Check the charity's licence before you record a donation. Requests can't be approved for a charity with an expired licence, but the register itself does not block a manual entry.
- Use Edit to correct a record. Changes are kept in the audit log.
- The From a request link on a row takes you back to the original application.
Questions
Can employees donate through «CorpHands»?
No. «CorpHands» has no online payment and never collects or holds money. The register records your company's own donations.
How do I record in-kind donations?
Choose In-kind (items or services) as the type and enter the value in the amount field.
Is this a tax or legal record?
It is your company's internal record of what you gave, with receipts. «CorpHands» does not give legal or tax advice; check local requirements with your advisers.
Who can add donations?
Owners and admins. Auditors can view the register. Coordinators do not have access.